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This notice explains how Ingredion uses personal information about job applicants. Ingredion is responsible for deciding how we hold and use personal information about you. You are being provided with this recruitment information notice because you are applying for work with us (whether as an employee, worker or contractor). This Notice applies to applications submitted via Ingredion’s careers website, including via the third-party system named Workday; through other recruitment routes, such as recruitment agencies, job boards and other means, such as by post or email. This Notice is to make you aware of how and why your personal information will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR) and applicable law of European Union countries and/or the UK, where relevant.
We will comply with data protection law and principles in relation to your personal information, which means that:
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
We may also collect, store and use the following types of more sensitive personal information, as permitted by applicable law:
We collect personal information about candidates from the following sources:
We will use the personal information we collect about you to:
Ingredion may verify the personal information you provide and/or collect personal information about you from third party sources to assist with “Pre-Employment Checks”. If this occurs:
Ingredion may also require you to undertake drug and alcohol testing prior to commencing employment, in accordance with applicable law.
It is in our legitimate interests to decide whether to appoint you to a role or work, since it would be beneficial to our business to appoint someone to that role or work. Ingredion may also process your Recruitment Information to comply with its legal obligations. We also need to process your personal information to decide whether to enter into a contract of employment (or otherwise) with you. Ingredion may process personal information relating to gender, race, ethnic origin or physical or mental health, where the processing is required to comply with local law and/or necessary to identify or keep under review the existence or absence of equality of opportunity or treatment
At other times, Ingredion will be processing your personal information because you have consented to Ingredion doing so. In which case you can withdraw such consent at any point.
If you fail to provide personal information
You only need to provide personal information that is necessary for processing your application or for a pre-contractual relationship with us, or where we are required to collect the information, by law. Without this information, we are generally not able to continue the job application process or the selection procedure. If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully and continue with the application process. For example, if we require a credit check or references for this role or work and you fail to provide us with relevant details, we will not be able to take your application further. If we request personal information from you, which is more than is necessary as referred to above, we will tell you separately, that this additional information is provided by you on a voluntary basis.
We will use your particularly sensitive personal information in the following ways:
We do not envisage that we will process information about criminal convictions as part of the recruitment process.
We do not currently rely on automated decision making. We may carry out a small amount of profiling from time to time related to assessment of performance and potential as part of our recruitment, appraisal process or other career development programmes. This is used for development and may be considered for promotion or succession planning but is not used as the sole basis for any decision. You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
Why might you share my personal information with third parties?
We will only share your personal information with the following third parties for the purposes of processing your application (for example Workday): other companies within the Ingredion Group (for example the Ingredion company offering the position that you are applying for); the recruitment agency which sent us your details (the recruitment agency may conduct screening and verification of your application as well as check other information you have provided, for example to check academic and professional qualifications); external organisations which we use in order to do profiling. All our third-party service providers and other Ingredion Companies are required to take appropriate security measures to protect your personal information. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
Your personal information may transferred to Ingredion offices/people in countries outside the European Economic Area EU/EEA (“third party state”) whenever such is necessary to meet a contractual obligation towards you, or in order to process your application and manage the recruitment process (e.g. application for a job in another country; or the position involves managing people in another country; or being managed by someone in that country; or the position you are applying for means managers in a third party state have a need to know about your personal information). It is in our legitimate interests to decide whether the nature of the role or work, would involve Ingredion offices/people, in other countries.
In addition to our third-party service providers, Ingredion will only disclose your personal information outside of the Ingredion Group:
Where is my recruitment information stored?
Note that, your personal information gained during the recruitment process, may be transferred to, processed in and/or stored in countries outside of the country where you live, by Ingredion or our service providers (for example for profiling). The countries may have less strict, or no data protection laws. If you are resident in the UK or a country within the EEA, if no decision has been issued by the EU Commission regarding the presence of a reasonable level of data protection for the respective country to which your personal information is to be transferred, we confirm that your rights and freedoms will be reasonably protected and guaranteed in accordance with EU/UK data-protection requirements through contractual agreements to this effect. We will take legally required steps to ensure that adequate safeguards are in place to protect your personal information and to make sure it is treated securely and in accordance with this Notice. If you are located in the EEA, you can request information on details of these arrangements from Recruiting@ingredion.com.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. Recruiting@ingredion.com can provide you with further information if you need it.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long will you use my recruitment information for?
We process and store your personal information for the duration of your application as part of our recruitment process. If you are unsuccessful in your application with us (or if you reject the position), Ingredion will retain your recruitment personal information for no longer than is necessary for the specific recruitment process, and in accordance with our internal retention policies and procedures, and applicable law. For example, for data subjects who are covered by the GDPR (or equivalent local law in the EU/UK) your personal data is kept for a period of six months after we have communicated to you that your application was not successful or you have declined the position. We retain your personal information for the relevant retention period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After the relevant period, we will securely destroy your personal information in accordance with our data retention policy, or applicable laws and regulations.
If you are unsuccessful in your application with us (or if you reject the position), but you would like us to retain your personal information on file for longer, on the basis that if another opportunity arises in future, you would like to be considered for that position, please let us know in writing – so that Ingredion or one of our third party service providers, can contact you. Our policy is to allow the extension of time for up to 12 months.
Your rights in connection with personal information
Under certain circumstances, by law you may have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal information, or request that we transfer a copy of your personal information to another party, please contact Recruiting@ingredion.com in writing. Any request to exercise one of these rights will be assessed by us on a case by case basis. There may be circumstances in which Ingredion is not legally required to comply with your request or because of relevant legal exemptions provided for in applicable data protection legislation.
As referred to above, you may have the right in certain circumstances, to file an objection at any time against the processing of your personal information. If you file an objection, we may not be able to continue to process your personal information – but in some cases we will still be able to: for example, if our use of your personal information outweighs your interests or the processing serves the purpose of asserting, exercising or defending legal claims. You can, of course, withdraw your application at any time.
We will not use your personal information gained through the recruitment process, to carry out any direct advertising.
In some circumstances, where you have applied for a role or work, you may have provided consent to us, to enable the processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact Recruiting@ingredion.com. Once we have received notification that you have withdrawn your consent, we will no longer process your personal information and, subject to our retention policy, we will dispose of your personal information securely. Note that in some cases, this may affect our ability to continue to process your application.
Ingredion Germany GmbH has data protection officer (DPO). HEC Harald Eul Consulting GmbH, Data Protection Officer of Ingredion Germany GmbH, Auf der Höhe 34, 50321 Brühl, Germany, E-mail: DSB-Ingredion-Germany@he-c.de . If you have any questions about this privacy notice or how we handle your personal information, please contact Recruiting@ingredion.com. Depending on the data protection law applicable to you, you may have the right to make a complaint at any time to the relevant supervisory authority for data protection issues. For example, in the UK this is the Information Commissioner’s Office (ICO) (https://ico.org.uk/make-a-complaint/ ).
If there is an error in your application (including an personal information which you have provided to us); or you have any questions about this Notice; or would like to access the information it contains in a different format; or you want to extend the time for which Ingredion will hold your personal information is you are not hired for a particular position or work; or you believe your privacy rights have been violated, please contact Recruiting@ingredion.com.
Version 7 August 2018